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Job Title: HR & Administration Assistant Reports to: HR & Administration Supervisor Location: Sulaymaniyah, Kurdistan Region, Iraq Responsibilities, Duties, and Accountabilities: Administrative Support -Assist the Administration Manager with daily administrative tasks. -Prepare, organize, and maintain documents, reports, records, and tracking sheets. -Manage emails, phone calls, and official correspondence. -Schedule meetings, appointments, and follow-up actions. -Maintain organized digital and physical filing systems. -Assist in preparing new clinic openings and office setup. -Support purchasing activities by preparing requests and following up on required supplies and materials. -Coordinate office supplies and ensure adequate stock is available. -Prepare official letters, memos, and other administrative documents. -Maintain confidentiality of company documents and information. HR Support -Assist with recruitment by posting vacancies, scheduling interviews, and communicating with candidates. -Support employee onboarding by preparing required documents and coordinating orientation. -Maintain accurate and confidential employee files and HR records. -Assist with attendance, leave records, contracts, employment letters, and other HR documentation. -Support organizing staff training, performance evaluations, and employee development activities. -Support employee engagement activities and internal staff communications. -Ensure employee records are complete, accurate, and up to date in accordance with company policies. Operational Support -Supervise and coordinate cleaning staff to maintain cleanliness and hygiene standards. -Conduct daily building tours to identify operational issues, maintenance needs, safety concerns, and misplaced items. -Coordinate with departments including Radiology, Patient Services, Marketing, Maintenance, and IT on daily operational matters. -Follow up with vendors and service providers regarding maintenance, supplies, and services. -Assist in monitoring facility requirements and reporting operational issues. -Support new projects, clinic expansions, and operational improvement initiatives. -Ensure compliance with company policies, procedures, and workplace standards. #All_Kurdistan_Jobs